Quality System Controller

The quality assurance organizational unit responsible for managing UII's SPM is the Quality Assurance Agency (BPM). The BPM UII organization is located at the university level directly under the coordination of the Chancellor, as stated in the Waqf Board Foundation Management Regulation (PYBW) Number 09 of 2017 concerning the Fourth Amendment to PYBW UII Regulation Number 01 of 2011 concerning Organization Universitas Islam Indonesia.

There are three fields and one division formed to carry out the BPM function, namely the Quality System Control Division (PSM), the Internal Quality Audit Division (AMI), the Data Analysis Division (BAD), and the SPM Information Systems Division (SI SPM). BPM has representatives at the Faculty and Study Program (Prodi) levels. Representatives of BPM at the Faculty level are tasked with assisting BPM as Controllers of the Faculty Quality System (PSMF) and at the Department and/or Study Program levels as Controllers of the Quality System of the Departments/Study Programs.

The management and organizational management of UII's SPM uses two approaches, as follows.

  • Management through special units at the University level, namely BPM, at the Faculty level through the Faculty PSM (PSMF), and at the Department/Prodi level through the Department/Prodi PSM (PSM J/PS).
  • Management is inherent in management functions at the diploma program, undergraduate program, professional program, master program, and programs

1) Functions and Roles of BPM

The function and role of BPM in ensuring the implementation of SPM within UII are as follows.

  1. Designing, compiling, and developing SPM models and quality system documents that are implemented in the environment
  2. Overseeing and guaranteeing the implementation of SPM for all units within the UII environment
  3. Carry out monitoring on units in SPM implementation
  4. Doing training, workshop, consultations, tutorials and assistance in the field of SPM within UII's internal scope
  5. Establish cooperative relationships with other institutions in the field of SPM
  6. Carry out measurement of stakeholder satisfaction
  7. Carry out Internal Quality Audits
  8. Conduct Management Review Meetings
  9. Report periodically to the Chancellor of activities related to SPM implementation

2) Functions and Roles of the Faculty PSM

The functions and roles of the Faculty Quality System Controller (PSMF) in ensuring the implementation of SPM within the Faculty are as follows.

  1. Designing an MSS model that is implemented in a Faculty environment that is linear with the MSS model at the University level
  2. Prepare and compile a quality system document set within the Faculty
  3. Supervise and guarantee the implementation of SPM within the Faculty
  4. Carry out monitoring of SPM implementation in the Faculty environment
  5. Carry out tutorials and mentoring in the SPM field within the Faculty
  6. Carry out measurement of stakeholder satisfaction
  7. Ensuring the implementation of the Internal Quality Audit within the Faculty according to the schedule at the University level
  8. Conducting Faculty Quality Assurance System Management Review Meeting (RTM SPMF)
  9. Report periodically to the Dean and Head of BPM, activities related to SPM implementation

3) Functions and Roles of PSM Departments and/or Study Programs

The functions and roles of the Quality System Controller for the Department and/or Study Program (PSM J/PS) in ensuring the implementation of SPM within the Department and/or Study Program are as follows.

  1. Designing an MSS model that is implemented in a departmental environment that is linear with the MSS model at the Faculty and University levels
  2. Prepare and compile quality system documents within the Department
  3. Overseeing and guaranteeing the implementation of SPM within the Department and/or Study Program
  4. Carry out monitoring of SPM implementation within the Department and/or Study Program
  5. Carry out tutorials and assistance in the field of SPM in the Department and/or Study Program
  6. Carry out measurement of stakeholder satisfaction
  7. Ensuring the implementation of the Internal Quality Audit within the Department and/or Study Program according to the schedule at the University level
  8. Carry out Management Review Meetings of Departmental Units and/or Study Program Units (RTM-U)
  9. Report periodically to Head of Department and Head of BPM, activities related to SPM implementation